European Traditional Sports and Games Association

Constitution

ETSGA, the European Traditional Sports and Games Association

I. Aim and Composition

Art 1. The European Traditional Sports and Games Association, (here in after referred to as ETSGA), was founded on the 28th of April 2001 at Lesneven (France). It comprises sports or cultural federations, associations, educational institutions or companies whose aim is the management, promotion and the guardianship of traditional games and sports in Europe.
The aims and objects of ETSGA are to promote and to develop the practice of traditional sports and games, in agreement with its members.
Political discussion with a party, religious, or racial bias, or dealing with subjects irrelevant to the aims of ETSGA are forbidden.
The seat of registration is ” Ti ar vro, Place de l’Europe (F) 29260 Lesneven” which can be transferred to any other place by a mere majority decision of the annual general meeting.

Art 2. The practical work of ETSGA will be:

  • To support the affiliated members by thecreation of an information network.
  • To support the setting up of other nationalor regional associations.
  • To support the setting up of internationalmeeting and conferences.
  • To support study, research and thecreation of inventories and educational play applications of traditional games and sports.
  • To support research in the area of resource creation.
  • To support the publishing of reports, booklets or books and the use of informational technology.
  • To support any initiative or youth educational policy which improves the life quality of the general population.

 

Art 3. ETSGA is composed of associations which have been admitted to membership by the council.
It can be enrich, to individual title, of members with the title of “qualified people” and members of honour.

Art 4. A member newly agreed by ETSGA must serve a probationary period of two years. During the probationary period the such members assume the same rights and responsibilities as all other members.

Art 5. The members contribute to the functioning of ETSGA by a yearly subscription which shall be decided by the AGM. The level of this subscription shall be the same for every member.
The yearly subscription for members in an individual capacity shall be decided by the A.G.M.

Art 6. Membership of ETSGA shall be forfeited by:
a) An organisation:

  • By withdrawal decided in conformity with its constitution.
  • By expulsion decided by the council.
  • The concerned body’s Chairman shall be summoned in advance to state his/her case.
  • An appeal may be made to the A.G.M.

b) An individual member:

  • By resignation
  • By expulsion decided on by the council. An individual member shall be summoned in advance to state his/her case.
  • An appeal may be made to the AGM.

II. Administration and functioning

Art 7. The Annual General Meeting (AGM) of ETSGA shall be composed of representatives of the associations and individual members. Each association shall have one vote at the AGM. The other representatives of an association and the individual members of ETSGA have AEJeST, the European Traditional Sports and Games Association Constitution access to the A.G.M. and may take part in the debates. They shall not have the right to vote unless they are members of the council. Proxy voting is allowed for one vote only.

Art 8. The A.G.M. of ETSGA shall meet once a year with an ordinary character, and, with an extraordinary character, each time it shall be convened by the President, either at the request of the council, or at the request of at least one quarter of the members.
The agenda shall be set by the council and shall be forwarded to each affiliated sport grouping one month in advance of the meeting.
The functions of the AGM shall be:

  • To hears reports of the council and those of management on the activity and the situation of the association.
  • To approve accounts and deliberate on the financial situation.
  • To organise the election of the council members.
  • To decide and ratify the yearly contributions.
  • To approve the acceptance of new bodies and new individual members after the probationary period.
  • To approve honorary members proposed by the Council or affiliated members.
  • To approve the rules of the association, and any proposed changes.
  • To decide if there is a need for the dissolution of the association.

The yearly report and accounts shall be forwarded each year to all members. The remunerated agents of ETSGA may be permitted by the President to attend the sessions of the A.G.M. in an advisory capacity.

Art 9. ETSGA shall be conducted by a council of 5 person’s minimum and 9 person’s maximum. Each member of the council shall have a deputy. Only a vote of no confidence expressed by the majority of the council can stop any of these mandates. Candidates must be adults enjoying their full civic and political rights, and mandated by their federations or an individual whose candidature is accepted by the Council. Retiring members may be re-elected.

Art 10. In case of a vacancy in the council, a new nomination shall be provided at the next AGM. The competencies of such elected members shall finish when the mandate of the member or members whom they replaced expires.

Art 11. The Council is elected for a period of 4 years. The President is elected by the Council, by a simple majority of the votes of those eligible to vote. The executive committee is then elected by members of the Council; it comprises of at the minimum, a president, a secretary and a treasurer.

Art12. In case of a vacancy to the pos tof President, the council shall proceed to the election, by a secret vote, of its members.

Art 13. The council shall meet at least once a year and each time shall be convened by the President or at the request of at least a quarter of its members. A meeting shall be quorate by the attendance of at least half including proxy-votes, of the members of the council. Proxy-voting shall be permitted with a maximum of one vote per person. A minute of all meetings is taken.

Art 14. Members of the Council shall not be remunerated for their duties. The remunerated agents of ETSGA may be permitted by the President to attend, in an advisory capacity, the sessions of the council and executive committee.

Art 15. The President shall represent ETSGA in all acts of civic life. He shall sanction all expenditures. He may sanction a delegation according to the laws of the association. In case of representation in courts of law, the President may only be superseded by a trustee acting under special proxy.

III. Annual resources

Art 16. The annual resources of the association shall be composed of:

  • The subscriptions and contributions of the members.
  • The financial surplus from events.
  • The subsidies of states, communities and public institutions, etc.
  • Resources exceptionally created.
  • The receipt of remuneration’s given for rendered services – Donations.

Art 17. An annual balance sheet shall be presented to the AGM.

IV. Modification of the constitution and dissolution

Art 18. The Constitution shall only be modified by the A.G.M., on the proposal of the council or of a quarter of the members who compose the general assembly. Proposals to change the constitution shall be placed on the agenda, which shall be forwarded to the affiliated bodies a minimum of one month in advance. The meeting must be composed at least of a quarter of the affiliated organisations. Should that proportion not be reached, the A.G.M. shall be reconvened. In such case one month’s notice must be given. Any such reconvened meeting may validly debate, what so ever the number of those present (or represented). In either case, modifications may only be permitted by a majority vote of two thirds of those present (or represented).

Art 19. An AGM convened on to make a decision on the dissolution of ETSGA and, specially summoned to that purpose, must include half, plus one, of all affiliated members. Should that proportion not be reached, the assembly shall be reconvened after a period of one month. One month’s notice shall be given for any such reconvened meeting which may validly debate whatsoever the number of the members present (or represented). In either case, dissolution shall only be valid by a majority of the two thirds of the members present (or represented).

Art 20. In case of dissolution, the A.G.M. shall appoint one or several commissioners to be in charge of the liquidation of all properties and assets.

V. Supervision and inner regulattions

Art 21. The President (or his trustee) shall notify, in the following three months, all the changes which have occurred in the council, of the county council where the ETSGA’s registered seat is located.

Art 22. Decisions that appear in the minutes of the council shall be in accord with the laws of the association. The minutes shall be sent to all members of the association.

Art 23. The present Constitution has been authorised by the first general meeting which was held in Lesneven on the 28th April 2001. The Constitution shall be registered at Brest (France) at the suit of the President and Secretary.